This coordinator helps keep HRAI’s environmental programs operating day to day, with a focus on Refrigerant Management Canada and the Thermostat Recovery Program. The work combines program records, partner support and reporting across initiatives involving refrigerant stewardship and recycling.
The role connects administrative coordination with practical environmental outcomes in Canada’s HVACR sector. By supporting responsible refrigerant management and collection programs, the position contributes to industry practices that can reduce environmental harm. HRAI’s member network gives the work a cross-industry dimension, while compliance documentation and annual audits help demonstrate how programs are being run.
This suits someone who enjoys organizing details, communicating with varied partners and learning a technical industry, with an interest in environmental programs and the patience to keep records, deadlines and participant needs on track.
Job FAQs
What are the main missions and responsibilities of this role?
The coordinator supports daily delivery of Refrigerant Management Canada and the Thermostat Recovery Program, maintaining records, documentation and deadlines. They also respond to questions from members, contractors, manufacturers, collection depots and other partners.
The role includes tracking program data, preparing reporting and compliance documentation, assisting with audits, provincial reporting, annual plans and budget tracking, and supporting outreach, meetings and educational activities. Its broader aim is to keep program operations organized and responsive.
Key learning opportunities for this job
The role could build practical knowledge of refrigerant management, recycling programs and environmental stewardship in Canada’s HVACR sector. It also offers experience with program administration, compliance records, reporting, audit preparation and partner communications.
Working with the Manager, Environmental Services and industry participants may help the coordinator learn how trade associations connect member needs with environmental programs. The posting does not specify formal training or certifications, so development would likely come mainly through hands-on work and collaboration.
How does the ideal candidate look like (experience, skills)?
The posting seeks someone with post-secondary education in business administration, environmental studies, sustainability or a related area, or equivalent experience. One to three years in coordination, administration, project support or customer and stakeholder service is relevant.
Strong organization, attention to detail, clear and considerate communication, and comfort with spreadsheets, databases and documentation are central. Familiarity with Excel and other Microsoft Office tools is useful. Environmental programs, compliance, member services or nonprofit experience may help, but the employer says HVACR expertise is not required.
Advice to stand out and make a successful application
Show how you have kept a program, project or service process on schedule, especially where records, deadlines and multiple contacts had to be managed together. Use concrete examples of spreadsheets, databases, reporting or documentation you maintained, while protecting confidential information.
If your experience is outside environmental work or HVACR, explain how you learned a new subject and supported people through unfamiliar processes. Connect your interest to refrigerant management, thermostat recovery or recycling, and describe how you communicate clearly with different kinds of partners.
What aspects of the company's sustainability is this role likely to focus on?
The role is likely to focus on environmental stewardship through two named programs: Refrigerant Management Canada and the Thermostat Recovery Program. These initiatives relate to responsible refrigerant management and recovery or recycling, with program coordination helping keep activities and participant records in order.
Compliance documentation, provincial reporting and annual audits may help HRAI and program partners track delivery and meet applicable requirements. The posting does not identify specific emissions targets or broader corporate ESG commitments, so the role’s sustainability focus appears program-based and tied to HVACR industry practices.
What are the main challenges someone in this role might face?
The coordinator may need to manage several programs, reporting cycles and deadlines while maintaining accurate records. Information may come from different types of participants, including contractors, manufacturers and collection depots, so clear follow-up and consistent documentation could take time.
A further challenge may be learning technical and regulatory details without prior HVACR experience. The role appears designed to support that learning, but the coordinator would still need to distinguish routine administrative questions from matters that should go to the Manager, Environmental Services or another specialist.
How could a typical day look like for someone in this position?
A day could begin with reviewing deadlines, program records and incoming questions from members or other partners. The coordinator might update databases, organize documentation, follow up with a collection depot or manufacturer, and help prepare compliance or reporting materials.
Other days may include meetings with the Manager, Environmental Services, supporting annual plans or budget tracking, or assisting with outreach and educational events. The posting describes varied work, so the balance between data, partner service and planning would likely change with program schedules and reporting cycles.
What are the opportunities for professional growth and development in this role?
The role could provide a foundation in environmental program coordination, stakeholder relations, compliance documentation and reporting. Exposure to refrigerant management and recovery programs may also help the coordinator develop subject knowledge in environmental services for the HVACR industry.
With experience, possible growth could include taking on larger program work, deeper reporting responsibilities or broader coordination across environmental initiatives. The posting describes room to develop but does not specify a promotion path, formal mentorship structure or certifications.
The main stakeholders you might be interacting with
The closest internal contact is the Manager, Environmental Services, with whom the coordinator supports program delivery, planning and reporting. Other internal colleagues may be involved in administration, communications, events or financial tracking.
External contacts named in the posting include HRAI members, contractors, manufacturers, collection depots, government agencies, industry organizations and committees. The coordinator’s interactions would likely involve answering questions, exchanging program information, coordinating documentation and supporting outreach.
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